Roofing Direct
Commercial Roofing Contractor Verification Checklist
Check the business, documents and project experience behind a roofing proposal before awarding work.
A contractor introduction is a starting point for procurement. Before authorizing an inspection or signing a roofing contract, establish who will do the work, what evidence supports their proposal and which responsibilities you will retain. This checklist helps building owners make those checks consistently.
Ask what has actually been checked
Ask Roofing Direct and each contractor which documents have been reviewed for your introduction and when they were checked. Do not assume that an introduction is a guarantee of current insurance, licensing, manufacturer authorization or future performance. Requirements and available checks differ by jurisdiction and roofing system.
Business identity and applicable licensing
- Request the legal contracting name, trading name, business address and contact details.
- Check that the name on the proposal matches the name on the contract, insurance and invoice.
- Ask which business, trade or contractor licences apply to the project location and verify them with the issuing authority where required.
- Identify whether employees or subcontractors will perform the work and who is responsible for their supervision.
Insurance and worker coverage
Request current evidence of insurance appropriate to the work and the contract. Ask the insurer or broker to confirm details through an independently verified contact if confirmation is needed. Check coverage dates, the insured legal name and any exclusions relevant to the proposed methods. Establish applicable worker coverage requirements with the relevant authority or your procurement adviser.
Relevant commercial project experience
Ask for references for projects with a similar membrane, building type and occupied-site constraints. With the client’s permission, ask about scope changes, communication, site protection and closeout documentation. A residential shingle reference does not establish experience with a large occupied commercial low-slope roof.
Manufacturer authorization and warranty
If a proposal depends on manufacturer certification, approval or a particular warranty, request confirmation for the specific product and contractor. Read the warranty documents, exclusions, maintenance obligations and registration process. Workmanship coverage and manufacturer coverage may have different providers, terms and claim procedures.
Written scope and accountability
- Confirm the assembly, quantities, installation details, access and protection measures.
- Record exclusions and a process for approving hidden-condition work.
- Agree inspection arrangements, payment milestones and completion documentation.
- Document responsibility for permits, other trades, site safety and damage handling.
- Keep the proposal, contract, insurance records, photographs and warranty documents together.
Use our bid comparison guide to compare scope after completing these checks. You can also contact Roofing Direct to ask about a particular introduction. The contractor you appoint remains responsible for its own assessment and agreement; this checklist is a procurement aid rather than a certification of any provider.